Dry bags to sunscreen
Dry bags, phone pouches, water shoes, sunscreen, bug spray, bike lights, gloves, snacks, and cold water. They forgot half of it at the rental house. Ring it on the same checkout as the kayak or the e-bike.
Home / CIMARA Core / Rental software built around the equipment
Equipment rental software
Rental software built around the equipmentNamed units for a kayak, a bike, a board, or a jet ski. Pickup, return, and retail on one checkout.
A rental is a named unit for a window, not a quantity on a shelf. That unit might be a kayak, a bike, a board, or a jet ski. The counter sees whether it is free, out, due back, or overdue. Pickup and return stay on the unit. The contract or waiver is signed on the ticket, and retail rings with it: a dry bag, gloves, or a snack. Online booking via the embeddable Website Commerce component is in active deployment with early customers. Walk-up reservations continue to be made at the counter.
Digital waivers and contracts: available for new clients. Guests can sign on a phone or at the counter; the signed document stays with the rental record.
Online booking: embeddable Website Commerce component in active deployment with early customers. It adds online booking to your existing site while the core system handles inventory, pricing, and the counter experience.
Retail on this visit
The rental and the shop, one package price
A kayak, a bike, a board, or a jet ski is the named unit. The shop is the add-on. CIMARA Core sells the rental with a dry bag, gloves, or a snack at one package price.
A kayak hour with a dry bag and a snack. A lift day with blades and gloves from the counter.
On this counter
Clear the 9 a.m. rush
Everyone wants to launch at nine. While staff fit helmets and life jackets, CIMARA SCO lets guests pay for water, sunscreen, and snacks on their own. The line gets shorter and they get out on the water faster.
Stock what renters forget
CIMARA Ask AI shows what sells with each rental type, which add-ons sell out on hot weekends, and what has sat since spring. Reorder dry bags and sunscreen early, and stop buying what doesn't move.
Waivers, ID, and contracts
Kayaks and bikes get a quick terms acceptance. Jet skis, ATVs, boats, and snowmobiles get the full waiver, a driver's license scan, an age check, and insurance details on the rental contract, all signed and stored with the rental.
Know every unit's status
Each kayak, e-bike, or jet ski is a named unit. The counter and walk-ups share one occupancy view, so you never promise a unit that's out. Extend or swap a unit, or add a late or damage charge to the same rental.
Rent from the launch
Check renters out at the beach launch, the dock, or the trailhead on CIMARA POS. Sign the waiver, take the deposit, and sell the dry bag where the customer stands, even on cellular.
Early customer program
Joining is free. Your feedback shapes the features we build, and early customers get preferred pricing. See what's coming soon.
Rentals, reservations, and the shop
Rentals with contracts
- Jet skis, boats, ATVs, e-bikes, kayaks, and bikes are named units, not a quantity on a shelf.
- Vehicle rentals scan the driver's license, record insurance details, and run higher-end contracts with your own fields.
- Waivers sign before a jet ski, ATV, e-bike, or boat leaves the dock.
- A monthly boat, jet ski, or kayak bills on a recurring schedule, on the same customer record.
Guided tours
- Sell timed seats on the jet ski tour, the ATV trail ride, or the sunset cruise.
- Fuel, a cooler, ice, and sunscreen ride the same checkout at one package price.
Reservations and bookings
- Online booking via the embeddable Website Commerce component is in active deployment with early customers. Walk-up reservations continue to be made at the counter. Hold the unit for a date and a window, and see what's out, due back, and overdue.
- Damage and extensions post to the original rental. A deposit, when one is taken, is collected at the desk.
- Charge resorts and tour groups to an account.
Kayak, paddleboard, bike, jet ski, pontoon, fishing gear, beach chair and umbrella, cabana and pavilion rentals are in CIMARA Rentals, on this same system.
Website Commerce Plugin
Online booking on the site you already run
Online booking via the embeddable Website Commerce component is in active deployment with early customers. Walk-up reservations continue to be made at the counter.
Online booking through the embeddable Website Commerce component is in active deployment with early customers. Each deployment starts with a customer consultation to work out the requirements.
The Website Commerce Plugin is the online booking insert on a site you already have. Walk-up reservations continue to be made at the counter.
Customer story
Graham Golf Cars
Graham Golf Cars runs CIMARA Core, CIMARA digital waivers, and CIMARA POS for golf car rentals at five locations, on campgrounds and in commercial rentals. End-of-day reconciliation went from over an hour to ten minutes.
Reservations, checkout, and agreements
Reserve the unit your customer will actually receive
Configure kayaks, bikes, boards, boats, carts, or another named fleet. Staff can see the reservation window and resource status instead of relying on notes attached to a generic SKU.
- Advance reservations and walk-up rental checkout
- Named resources and availability windows
- Timeline, agenda, and fleet occupancy views
- Return, extend, exchange, and overdue workflows
Reservations, checkout, and agreements
Sell the rest of the visit at the same counter
Apparel, accessories, food, fees, and other retail additions stay on their own lines beside the rental. The customer checks out once instead of moving between a rental application and a separate register.
Reservations, checkout, and agreements
Agreements without another disconnected process
Kayaks and bikes get a quick terms acceptance. Jet skis, ATVs, boats, and snowmobiles get the full waiver, a driver's license scan, an age check, and insurance details on the rental contract. The signed record stays on the same checkout.
Reservations, checkout, and agreements
Adventure parks: zip-line, climbing, and harness courses
An aerial adventure park, a zip-line canopy tour, or a climbing and harness course sells a timed session, not a per-item quantity. Every guest signs a detailed digital waiver before fitting a harness, and a minor needs a parent or guardian signature. A groups-and-camps package, a photo, or a souvenir rings on the same checkout as the session.
Questions to ask
Before selecting a rental and reservation system
What kinds of equipment can CIMARA Core manage?
CIMARA is configurable around named units, including kayaks, bikes, boards, golf cars, boats, and jet skis, plus tools, reservable spaces, and similar time-based inventory.
Can a rental include a dry bag or a snack at one package price?
Yes. CIMARA Core sells the named kayak, bike, board, or boat with a dry bag, a snack, or a souvenir at one package price.
Does it support walk-up rentals?
Yes. CIMARA Core supports walk-up checkout alongside advance reservations.
Can guests sign a liability waiver or accept rental terms?
Kayaks and bikes get a quick terms acceptance. Jet skis, ATVs, boats, and snowmobiles get the full waiver, a driver's license scan, an age check, and insurance details on the rental contract. The signed record stays on the same checkout.
Does this cover an aerial adventure park or a zip-line course?
Yes. A zip-line, climbing, or harness course sells as a timed session with a detailed digital waiver for every guest, and gear or a souvenir can ring on the same checkout.
Continue researching
CIMARA POS buyer guides
CIMARA Core overview
Read: CIMARA Core overviewDestination retail
Read: Destination retailGolf car rental workflow
Read: Golf car rental workflowRental software comparison checklist
Read: Rental software comparison checklistGet started
See it with your fleet.
Book a demo and we will walk your rentals, add-ons, and checkout on one checkout.